POSITION OVERVIEW
The Director of Finance & Business Operations is a key leadership role in the Operations Department of the Public Allies National Office. Reporting to the Chief Operating Officer, the Director is responsible for Public Allies’ day to day business operations and budget/fiscal management. They will provide oversight of finance, accounting, admin, and budget reporting activities and ensure that Public Allies has the systems and procedures in place to support effective program implementation that complies with all contractual obligations, including federal grants. This position will also help build and develop financial systems as we scale the organization to increase impact.  This is a full-time, 40-hour a week position.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Organizational Financial Management

  • Provide oversight of bookkeeping, accounting, and reporting functions
  • Oversee development of organization budgets, ensuring compliance with accounting requirements
  • Assist Development team in tracking donor contributions and analysis of related data. Initiate communications with donors for any delayed receipt of committed donations
  • Work with Public Allies’ outsourced accounting firm to report and complete annual audit activities
  • Manage finance team and oversee the development of financial projections and collaborate with Public Allies’ Executive Team on the annual budget planning process
  • Track spending relative to budgets (including organization, Program, and Grants) on a monthly basis and identify potential problem areas
  • Act as primary approver of invoices for payment
  • Work with internal and external finance and accounting team members and financial systems to track budgeted versus actual spending
  • Manage and ensure compliance with financial controls in procurement, property management, receivables, payments, cash management, payroll, reporting, and reconciliation  processes
  • Responsible for oversight of Finance and Administration systems, and coordination of interfaces with other systems (i.e., Salesforce, etc.)
  • Serve as primary negotiator and signature authority for contracts
  • Serve as primary point of contact for the Finance Committee (scheduling, materials review, coordination with external accounting/finance team)
  • Oversee collection of receivables, including Partner Organization fees and related escalations
  • Oversee payroll processes and supporting team

Grant Financial Management

  • Oversee development of grant budgets ensuring compliance with federal grant submission requirements
  • Ensure that all financial expenditures are consistently aligned with specific grant and program budgets throughout the grant/fund period and file documentation to support grant audit requests
  • Oversee financial compliance monitoring of subrecipients (i.e. desk audits)
  • Oversee financial grant reporting and draw processes

Other Duties

  • Coordinates with other key staff
  • Adheres to service delivery expectations of Public Allies
  • Performs other duties as assigned

SUPERVISORY RESPONSIBILITIES

This is a supervisory position, requiring the supervision of the Administrative Support Staff, the Grants Finance Manager, and the internal and external Accounting/Finance teams.

View additional details about this opportunity and how to apply!