About Faith in Action

Faith in Action is the largest grassroots faith-based community organizing network in the United States. For 40 years Faith in Action (formerly known as PICO National Network) has brought people of faith together to advance racial and economic justice. Through a network of 60 faith-based organizations and 1,200 religious’ congregations, Faith in Action provides an opportunity for thousands of volunteer leaders to stand up and be heard on the public and corporate decisions that most directly shape their lives. Faith in Action organizations have successfully changed public policies at the local, state, and federal level that have helped families obtain affordable health coverage for themselves and their children, providetheir children with a better education, protect their homes from foreclosure and secure good jobs. Through an innovative campaign infrastructure that ties together grassroots people-led organizing in more than 200 cities and towns and 18 states with large-scale efforts to change federal policy, Faith in Action is currently leading campaigns to help with citizenship for 11 million aspiring Americans, end mass incarceration and make sure that no one is excluded from the benefits of health reform.

POSITION SUMMARY

The Program Manager is central to keeping the daily order of the National Organizing Director and Political Director, including but not limited to scheduling, office management, and administrative duties. This position is the bridge to internal and external entities including federations, vendors, personnel and retainers of the organizing and political strategies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administration

• Maintain and organize director’s e-mail to ensure timely response and correspondence with colleagues, partners etc.

• Manage and schedule director’s calendar while coordinating a variety of on-site and off-site appointments, including prioritizing surfacing questions, obtaining alignment on trade-offs while ensuring enough space/travel time between appointments and blocking dedicated workspaces.

• Provide administrative support and management of invoices/re-grants/payments for PAF contractors, federation partners and partner organizations.

• Conduct background research and provide pertinent materials to prepare director for upcoming meetings and conferences.

• Manage and maintain travel arrangements, registrations, and reservations.
• Prepare expense reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database and/or presentation software.

• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.

• Compiles, assess, and maintains an internal operations manual and administrative systems for continuity of systems, which includes protocols and procedures for events, trainings, regrants/revenue sharing agreements, etc.

• Administrative support for Board Meetings (scheduling, note taking etc.).
• Other relevant duties as assigned.

Event Planning

• Work with the National Events manager to ensure the timely set-up and facilitation of PAF events.

• Work externally to facilitate the planning and execution of events sponsored by PAF in collaboration with external partners.

• Assist on-site, if necessary, with the execution of events; light travel is required.

Office Management

• Maintain good condition of the office, arrange for necessary repairs, and implement office policies.

• Monitor and replenish office supplies inventory, anticipate supply needs for upcoming projects or events.

• Support day-to-day administrative needs of PICO Action Fund office, including but not limited to faxing, mailing, shipping, scanning, ordering catering for in-office meetings, record-keeping, etc.

• Serve as the operator for incoming calls, receive incoming visitors and manage vendor relationships.

• Ensures that technology is appropriate to meet the needs of a growing team.
• Plan and implement office systems upgrades and equipment procurement.
• Provide troubleshooting support for technical difficulties.

Compliance

• Manage the tracking of c4 time by c3 staff and oversee the yearly process to reimburse the c3 for staff time.

• Light research and support filing appropriate paperwork with relevant local and state election commissions.

• Support the training related to c4 work of staff across the network.

View full position details and how to apply!

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Our Commitment to Diversity, Equity, Inclusion & Belonging

Nonprofit HR is committed to fostering and maintaining a work environment where diversity, equity, and inclusion (DEI) are fully integrated into everything we do for the benefit of our employees and the clients that we serve. To fully realize our goal, we prioritize our understanding of the complexities of DEI within our workforce to inform our approach to talent management. We believe that this guides how we do our work, advise our clients to operationalize DEI and position our content and educational opportunities to help strengthen the talent management capacity of the social impact sector. See the full statement.